New Edinburgh Fieldhouse Reservations

All users of the New Edinburgh Fieldhouse must agree to the following terms:

Fees 

$35 per hour with a minimum reservation of 3 hours.  All proceeds from rental fees are reinvested into the Fieldhouse, neighbouring facilities and community events. ​​​All paid reservations are subject to our refund policy.

The Fieldhouse is available at no cost to not-for-profit groups or individuals offering community oriented events, especially public events open to all at no cost and for where no revenue-generating activities occur.  If you would like to explore this option, please email the Fieldhouse Manager with a detailed description of your group and your proposed use before making any reservations in the online booking system.

Refunds

Payments for reservations are non-refundable.  Payments for rentals cancelled within 2 weeks of your the reservation date may be transferred to a new booking within 6 months or the original reservation date.

Access 

An email is sent to all users of the Fieldhouse (except for recurring users) in the week prior to their reservation date.  The email will explain how the user will be able to access the Fieldhouse.  Security at the Fieldhouse is maintained with locked doors, a key tracking system, a monitored security system and regular monitoring by an engaged community that make use of the building and the space around it daily.

Public Access 

The Fieldhouse is a community building.  Exclusive use of the entire building can not be guaranteed.  Public access to the entry hall, water fountain and washrooms must be provided via the north door (facing Stanley Avenue) whenever the Fieldhouse is in use, except while the pandemic restrictions are in place.  (The entry hall and washrooms can be isolated from the main room and kitchen with a lockable door.)

Capacity 

Maximum capacity is 125 people, except during the pandemic restrictions, when capacity is restricted to 15 people due to City of Ottawa distancing requirements. Groups exceeding 50 people must rent additional portable toilets since the washrooms cannot handle the volume.

Kitchen 

Preparation of food, especially raw meat, is not permitted in the Fieldhouse. While the pandemic restrictions are in effect, the kitchen is not available for use as per the City of Ottawa.

Cleaning 

Reservations must include time for you to set-up before and clean-up after your event. Fieldhouse users must leave the building as it was found, or better. Please ensure it is ready for the next reservation which might follow immediately after yours. Tables and chairs should be stacked after use against the wall, in the corner between the door to the playground and the door to the entry hall (washrooms). Please be sure to remove all decorations and food when you leave.

Alcohol 

Alcohol is permitted if you hold the necessary permits. For more information visit the LCBO’s website.

Park Reservations 

A Fieldhouse reservation is for the building only.  The public spaces around the Fieldhouse must be reserved through the City of Ottawa. For information contact the City of Ottawa by email or visit website or call 311.

Seasonal Availability

Ice rinks are created on the fields at either side of the Fieldhouse from late December to early March (weather dependent).  During this period the Fieldhouse is used on a daily basis primarily as a change room and shelter for skaters.  Although the Fieldhouse is made available to other users during the skating season, those using the facility must be prepared for a lower standard of cleanliness.  Users of the Fieldhosue during skating season must also be prepared to find a portion of the main room set up as a skating change room upon their arrival. If an alternative configuration is desired outside of scheduled skating periods, time should be allocated by users to return the space to the original configuration after their use of the space for other purposes.

Ice Field Renewal

Work is ongoing by the City of Ottawa to regrade the western ice field (i.e. the area on the river side of the playground used in the winter primarily for hockey) next to the fieldhouse.  The work is currently scheduled to be completed in the late fall of 2019.  Effective revegetation of this space requires its closure to foot traffic throughout the 2019 growing season. This project is not managed or controlled by the Crichton Community Council.  While the construction will not impact the Fieldhouse itself, we realize that many people rent the facility specifically because of its adjacency to the spaces around it. Please consider the potential impact of this project on your event.

Help

If you need assistance while using the Fieldhouse (e.g. toilet is not working, damage has been caused or discovered), please call 311 and email nefieldhouse@gmail.com.  Please note that the Crichton Community Council will not be monitoring the email address during your event and will not be able to respond to questions or concerns immediately.  In case of emergency, please call 911.  A telephone is located inside the door to the main room.

Reservations

To check the availability of the Fieldhouse and to make a reservation, go to the:
Availability Schedule

For help creating a new user of the Fieldhouse Availability Schedule, go to:
Help

For assistance with a reservations of the Fieldhouse or for more information, email:
nefieldhouse@gmail.com

For general information about New Edinburgh Park, please go to:
Park Information Page